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What we do / Architecture / Mixed use / Xihongmen Mixed-use Development, Da Xing District
Studio Manager / PA - London
23 October 2018

Job Description
•  Diary management across global offices and multiple time zones for Director and teams.
•  Arranging National and International travel and hotels, and preparing information packs for Director
•  Expenses
•  Timesheet management and support
•  Collating information required for Directors attention and presenting to him in meetings
•  Occasional assistance on personal matters
•  Point of contact for queries to Director, both internal and external
•  Maintaining relationships with other PA's and staff members, both client and internal

Studio Management
•  Maintaining cash, billings and other financial projection sheets on excel
•  Review and reporting to Hong Kong office on regularly and periodical delivery and analysis of information to them.
•  Credit control assistance with Client teams online with contract and invoicing policy.
•  Maintaining company online systems
•  Invoicing generation with Finance Manager.
•  Producing periodic financial reports 
•  Maintaining office systems and overall appearance
•  Overseeing travel arrangements for wider team
•  Lunch cover for reception (shared with Architects Studio Manager)
•  Occasional assistance with Business Development, including arranging meetings, producing presentations in InDesign, completing tender responses and client and company research prior to meetings
•  Project administration, including assisting with fee proposals, contracts, arranging internal and external meetings
•  HR including point of contact between designers and HK based HR department, assisting with recruitment, recording holiday and sick days and new starter inductions
•  Managing Receptionist and peer review with Dubai office Studio Secretary


•  Previous Studio Manager/PA experience in creative agency (Interior Design or Architecture agency experience an advantage)
•  InDesign & Adobe experience and competence
•  Advanced Microsoft Packages
•  Hard working, personable, able to multi task and manage time
•  Finance experience
•  Languages a benefit

Interested parties please apply with detailed CV with portfolio, salary expected & availability by clicking Apply now.


Apply now
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