Responsibilities:
• To take direction from Document Control Manager
• To be able to work as a proactive team member
• Management & filing of all Project documentation (Outgoing & Incoming)
• Preparation of Document Issue Packages to meet Project stage deliverables as defined by the Project Team Leader
• Checking that all documents meet defined AEDAS standards before being transmitted, and to highlight non-compliances to team members responsible. i.e. File name & drawing nomenclature compliance (Checked against any earlier revisions).
• Maintenance of Electronic PDF in project folders reflecting:
o AEDAS “Current“ Documents (Drawings, Specifications, Reports)
o “Current” Documents from all other Consultants
o “Current” Documents from Contractors as Submission Packages documents
• Downloading, Internal distribution and eventually filing of contractor submissions
• Uploading of commented documents via Workflow
• Assistance in preparation of and updating the distribution matrix as and when required, and advising all changes as appropriate
• Production of Reports to include but not limited to;
o Incoming & Outgoing reports on a weekly basis
o Tracking registers to record receipt & return of submittals
o To maintain & manage RFI tracking lists
o To highlight to team leaders any late items not yet responded
o Other reasonable tasks as required by Doc Control Manager & Team leaders
